Capture the original. Connect its estate context. Review what is uncertain. Prepare the evidence with its sources still attached.
Different sources. One reviewable pack.
Illustrative workflow · Source links and open questions travel with the draft.
CAPTURE / ORIGINALS
WHATSAPP · MALAY · 0:08
Blok X, nombor kerja Y, dua puluh tiga tandan.
Voice note retained
FFB ticket photo
CONNECT / RECORDS
HARVEST
Block X · Job Y
23 bunches
↗ Original voice noteDELIVERY
FFB-014 · TRUCK-07
Estate weight: 12,580 kg
↗ Original ticket
REVIEW / OPEN ITEM
Mill weight needs manager review.
PREPARE / DRAFT
Evidence pack
Harvest record + voice note
Delivery record + ticket
Open review item retained
For manager review
Submission requires human confirmation.
01 / 04Capture original sources
01
Capture the work as it happens.
Start with the crew’s WhatsApp voice notes and the manager’s photos, scans or spreadsheets. Keep the original message or document alongside the draft record.
02
Give every record its context.
Link the update to its block, job and estate activity. Keep the original, translation and any correction together so every number can be traced back to its source.
03
Make uncertainty visible.
Unclear details stay in the manager’s review queue. Assign follow-up work to a person and a date. Gaps remain private to the estate until it decides to share them with an auditor.
04
Prepare the pack. Keep control.
Bring reviewed records, sources and outstanding actions into an evidence pack. Open questions remain visible. The manager confirms any regulatory submission; preparing a draft does not submit it.
